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diff --git a/doc/en/details-reconciliation.docbook b/doc/en/details-reconciliation.docbook new file mode 100644 index 0000000..0f9d3f1 --- /dev/null +++ b/doc/en/details-reconciliation.docbook @@ -0,0 +1,188 @@ +<?xml version="1.0" encoding="UTF-8"?> +<chapter id="details.reconcile"> +<chapterinfo> + <authorgroup> + <author> + <firstname>Michael</firstname> + <othername>T.</othername> + <surname>Edwardes</surname> + <affiliation> + <address><email>mte@users.sourceforge.net</email></address> + </affiliation> + </author> + </authorgroup> + <date>2009-07-28</date> + <releaseinfo>1.0</releaseinfo> +</chapterinfo> + +<title>Reconciliation</title> + +<sect1 id="details.reconcile.whatis"> +<title>What is reconciliation?</title> + +<para> + Reconciliation is the process of matching the transactions you have entered + into &kappname; with the transactions listed for that account by the + institution. This is most commonly done with the list of transactions in a + statement, be it a bank statement, credit card statement, loan statement, or + any other statement. It can also be done against an on-line listing of the + account, although this is less common. If any discrepancies are found, then + either you or the person who created the statement have made a mistake. +</para> + +<para> + To reconcile an account, choose your account from the drop down box and click + on the <guiicon><inlinemediaobject> <imageobject><imagedata + fileref="reconcile.png"/></imageobject> + </inlinemediaobject>Reconcile</guiicon> icon, select + <menuchoice><guimenu>Account</guimenu> + <guimenuitem>Reconcile...</guimenuitem></menuchoice> or use the key + combination Ctl+Shift+R. +</para> +</sect1> + +<sect1 id="details.reconcile.wizard"> +<title>The reconciliation wizard</title> +<para> + This will open the reconciliation wizard. The first page of the wizard + briefly describes the process you will follow. Click + on <guibutton>Next</guibutton> to actually start the wizard. +</para> + +<para> +<screenshot> + <screeninfo>Reconciliation wizard</screeninfo> + <mediaobject> + <imageobject> + <imagedata fileref="reconcile1.png" format="PNG" /> + </imageobject> + <textobject> + <phrase>Reconciliation wizard</phrase> + </textobject> + </mediaobject> +</screenshot> +</para> + +<sect2 id="details.reconcile.wizard.statement"> +<title>Statement details</title> +<para> + The statement date, starting balance, and ending balance can be found in your + statement. Make sure that the figures match and click on + the <guibutton>Next</guibutton> button. If the figures do not match then + enter the figures as listed on your statement and click on + the <guibutton>Next</guibutton> button. +</para> + +<para> +<screenshot> + <screeninfo>Reconciliation wizard</screeninfo> + <mediaobject> + <imageobject> + <imagedata fileref="reconcile2.png" format="PNG" /> + </imageobject> + <textobject> + <phrase>Reconciliation wizard</phrase> + </textobject> + </mediaobject> +</screenshot> +</para> + +</sect2> + +<sect2 id="details.reconcile.wizard.interest"> +<title>Interest</title> +<para> + If the statement reconciliation is on a bank account or any account with + interest and/or charges fees, then enter these values in the appropriate + fields. A category can be assigned for each of these amounts. +</para> + +<para> +<screenshot> + <screeninfo>Reconciliation wizard</screeninfo> + <mediaobject> + <imageobject> + <imagedata fileref="reconcile3.png" format="PNG" /> + </imageobject> + <textobject> + <phrase>Reconciliation wizard</phrase> + </textobject> + </mediaobject> +</screenshot> + +<note> +<para> + The interest field is for interest you gained. If you have to pay interest, + e.g., for a credit card account, this has to be entered as a charge. +</para> +</note> +</para> + +<para> + Click on <guibutton>Finish</guibutton> to start matching your statement to + what you have entered. Note that this completes the Reconciliation Wizard, + but not the process of reconciliation. As described below, you still need to + clear transactions and then tell &kappname; that the account is reconciled. +</para> +</sect2> + +<sect2 id="details.reconcile.wizard.clearing"> +<title>Clearing transactions</title> +<para> + To mark a transaction as cleared, click on the C column in the list view. A + transaction is cleared when it matches the transaction on your statement. +</para> + +<para> + During the reconciliation, any transaction can be edited to make it match the + statement, and new transactions can be created as usual. +</para> + +<para> +<screenshot> + <screeninfo>Reconciliation wizard</screeninfo> + <mediaobject> + <imageobject> + <imagedata fileref="reconcile4.png" format="PNG" /> + </imageobject> + <textobject> + <phrase>Reconciliation wizard</phrase> + </textobject> + </mediaobject> +</screenshot> +</para> +</sect2> + +<sect2 id="details.reconcile.complete"> +<title>Completing Reconciliation</title> + +<sect3 id="details.reconcile.finish"> +<title>Finishing Reconciliation</title> +<para> + The command frame (just below the transaction list area) displays the + statement amount and the cleared amount. When the difference is zero then the + account is reconciled and you can click the <guibutton>Finish</guibutton> + button. When you do this, &kappname; takes all the transactions which have + been marked as cleared and marks them as reconciled, and the C column changes + to 'R' to reflect the change. In addition, it saves the changes and + records that the account has been reconciled. +</para> +</sect3> + +<sect3 id="details.reconcile.postpone"> +<title>Postponing Reconciliation</title> +<para> + To postpone the reconciliation to a later time, click on + the <guibutton>Postpone</guibutton> button. Any edits you have made to any + transactions, such as marking them cleared, can still be saved before you + exit &kappname;, but you will have to run the reconciliation wizard again in + order to reconcile the account. If you exit &kappname; before clicking either + <guibutton>Finish</guibutton> or <guibutton>Postpone</guibutton>, it has the + same effect as clicking <guibutton>Postpone</guibutton>. +</para> +</sect3> +</sect2> +</sect1> + +</chapter> + |