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diff --git a/doc/kword/storeprint.docbook b/doc/kword/storeprint.docbook new file mode 100644 index 00000000..1289f39a --- /dev/null +++ b/doc/kword/storeprint.docbook @@ -0,0 +1,476 @@ +<chapter id="store-print"> +<chapterinfo> +<authorgroup> +<author> +<firstname>Mike</firstname> +<surname>McBride</surname> +</author> +<!-- TRANS:ROLES_OF_TRANSLATORS --> +</authorgroup> +</chapterinfo> +<title>Detailed Guides: Document Creation, Storage, and Printing</title> + +<para>This section of the documentation will cover everything you need +to know about starting a new document, saving a document, retrieving a +saved document and printing a document.</para> + +<sect1 id="new-doc"> +<title>Beginning a New Document</title> +<indexterm><primary>create new document</primary></indexterm> +<para>Starting a new document can be done 5 ways:</para> + +<itemizedlist> +<listitem> +<para>You can <link linkend="starting-kword">start &kword; from the +&kde; Panel</link>.</para> +</listitem> + +<listitem> +<para>You can <link linkend="starting-kword">start &kword; from the +command line</link> by typing<screen><prompt>$</prompt><userinput><command>kword &</command></userinput> +</screen></para> +</listitem> + +<listitem> +<para>You can begin a new document in &kword; by selecting <menuchoice> +<guimenu>File</guimenu><guimenuitem>New</guimenuitem></menuchoice> from +the menubar.</para> +</listitem> + +<listitem> +<para>You can use the keyboard shortcut: <keycombo +action="simul">&Ctrl;<keycap>N</keycap></keycombo></para> +</listitem> + +<listitem> +<para>or by clicking <inlinemediaobject><imageobject><imagedata +fileref="filenew2.png" format="PNG" +align="center"/></imageobject></inlinemediaobject> on the +toolbar.</para> +</listitem> + +</itemizedlist> + +<para>However you begin a new document, a dialog box appears:</para> + +<screenshot> +<mediaobject> +<imageobject> +<imagedata fileref="ChooseTempDia.png" format="PNG"/></imageobject> +</mediaobject> +</screenshot> +<para>This dialog box allows you to:</para> + +<itemizedlist spacing="compact"> +<listitem> +<para><link linkend="new-doc-from-template">Start a new document from a +template</link></para> +</listitem> +<listitem> +<para><link linkend="loading-existing-doc">Open an existing +document</link></para> +</listitem> +<listitem> +<para><link linkend="loading-recent-doc">Open a recent +document</link></para> +</listitem> +</itemizedlist> +<para>&kword; remembers your previous choice. That previous choice will be the current default option.</para> + + +<sect2 id="new-doc-from-template"> +<title>Starting a new document from a template</title> + +<para>In order to start a new document based on a template, you must +first choose which template you want to use.</para> + +<orderedlist> +<listitem><para>Use the icons located along the left edge of the dialog box to select your template group. Simply click with the &LMB; to select that group and +display all the available templates of that group.</para> + +<note> +<para>Remember templates are either Text Oriented (Blank Document) or Page Layout +templates. If you need to review the differences, click <link +linkend="wp-vs-dtp">here</link>.</para> +</note> +<para>Once you have selected the icon, you are shown all the available +templates, each with a title and a small icon which shows you the +general layout of the template. </para> + +<tip> +<para>&kword; comes with four standard template groups. You can add +new icons by installing outside templates, or <link linkend="template-creation">creating templates of your +own</link>.</para> +</tip></listitem> + +<listitem><para>To select your template, click on it with the &LMB;. The +selected template will be highlighted.</para></listitem> +<listitem><para>Confirm your choice by clicking +the <guibutton>Use This Template</guibutton> button. This will begin a new document +with that template.</para></listitem> +</orderedlist> + +<tip> +<para>For faster access to a template, simply double click on the +template, and &kword; will immediately load that template.</para> +</tip> +</sect2> + +<sect2 id="loading-existing-doc"> +<title>Opening an existing document</title> + +<para>Click on the <guibutton>Open Existing Document...</guibutton> button, and an new +dialog box is revealed. For more details on this dialog box refer to +<link linkend="file-dialog">Using the file selection dialog</link>.</para> + +<sect3 id="loading-recent-doc"> +<title>Open a Recent Document</title> +<para>&kword; keeps track of the most recently edited documents. You can select one of these documents by clicking on the icon labeled +<guilabel>Recent Documents</guilabel>. This will list the most recently edited files on the system. Simply click on the icon of the desired file with the +&LMB; and click <guibutton>Open This Document</guibutton>.</para> + +</sect3> + + +</sect2> + +</sect1> + +<sect1 id="saving"> +<title>Saving a Document</title> +<indexterm><primary>saving a document</primary></indexterm> +<para>Once you have entered text and data into a document, you will +usually want to save this to a file on your hard drive.</para> + +<tip><para>&kword; can create a <literal role="extension">.pdf</literal> file for you. For instructions see +<link linkend="qd-pdf">How do I create a <literal role="extension">.pdf</literal> file?</link></para></tip> + +<sect2 id="command-save"> + +<title>The <guimenuitem>Save</guimenuitem> Command</title> +<para>The <guimenuitem>Save</guimenuitem> command can be invoked 3 ways:</para> + +<itemizedlist> +<listitem> +<para>By selecting <menuchoice> +<guimenu>File</guimenu><guimenuitem>Save</guimenuitem></menuchoice> from +the Menubar</para> +</listitem> + +<listitem> +<para>You can use the keyboard shortcut: <keycombo +action="simul">&Ctrl;<keycap>S</keycap></keycombo></para> +</listitem> + +<listitem> +<para>or by clicking <inlinemediaobject><imageobject><imagedata +fileref="filefloppy.png" +format="PNG"/></imageobject></inlinemediaobject> on the toolbar.</para> +</listitem> +</itemizedlist> + +<para>Any of these methods results in the same action by &kword;.</para> + +<important><para>By selecting the <guimenuitem>Save</guimenuitem> command, you are +instructing &kword; to save the file under the current filename. You +will not be given the option to change the filename or its location. If +you want to change the name of the file, or where it is saved, you must +select <link linkend="command-save-as"><menuchoice> +<guimenu>File</guimenu><guimenuitem>Save +As...</guimenuitem></menuchoice></link> from the Menubar.</para></important> + +<para>If you have not saved this file before, it does not have a +filename. &kword; automatically executes the <link +linkend="command-save-as"><guimenuitem>Save As...</guimenuitem></link> +command so you can provide a file name. </para> + +<para>&kword; does not report a successful save. Therefore, if the file +was saved without incident, &kword; will return you to editing your +document.</para> + +<para>You can verify that the file was saved, by checking the titlebar. +If there are unsaved changes, the titlebar will have +<emphasis>[modified]</emphasis> in the titlebar.</para> + +<screenshot> +<mediaobject> +<imageobject> +<imagedata fileref="saved2.png" format="PNG"/></imageobject> +<!--<caption><para>The document still has unsaved changes</para></caption>--> +</mediaobject> +</screenshot> + + <para>If the save was +successful, only the filename will be in the titlebar. If there is a +problem with the save, an error box will appear.</para> + +<screenshot> +<mediaobject> +<imageobject> +<imagedata fileref="saved1.png" format="PNG"/></imageobject> +<!--<caption><para>Saved Successfully</para></caption>--> +</mediaobject> +</screenshot> + + +</sect2> + +<sect2 id="command-save-as"> +<title>The <guimenuitem>Save As...</guimenuitem> Command</title> +<indexterm><primary>saving a document with new name</primary></indexterm> +<sect3 id="command-save-as-general"> +<title>General</title> +<para>The <guimenuitem>Save As...</guimenuitem> command can be invoked 2 +ways:</para> + +<itemizedlist> +<listitem> +<para>By selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>Save +As...</guimenuitem></menuchoice> from the Menubar</para> +</listitem> +<listitem> +<para>or by trying to <guimenuitem>Save</guimenuitem> a file which does +not yet have a filename.</para> +</listitem> +</itemizedlist> + +<important><para>The difference between the <guimenuitem>Save</guimenuitem> and the +<guimenuitem>Save As...</guimenuitem> command, is the <guimenuitem>Save +As...</guimenuitem> command prompts you for a filename, and lets you +select a different file format or location. The +<guimenuitem>Save</guimenuitem> command simply saves the file in the +previous location.</para></important> +</sect3> +<sect3 id="command-save-as-dlg"> +<title>Using the dialog box</title> + +<para>When you select <guimenuitem>Save As...</guimenuitem> a dialog appears.</para> + +<screenshot> +<mediaobject> +<imageobject> +<imagedata fileref="savedlg.png" format="PNG"/></imageobject> +</mediaobject> +</screenshot> + +<para>For more information on using this dialog, see the section entitled +<link linkend="file-dialog">Using the file selection dialog</link>.</para> + +<para>When you are in the folder you want to save the file in, type a filename into the +<guilabel>Location:</guilabel> box.</para> +<tip><para>&kword; can create a <literal role="extension">.pdf</literal> file for you. For instructions see +<link linkend="qd-pdf">How do I create a <literal role="extension">.pdf</literal> file</link>.</para></tip> + +<tip><para> There is no need to put a <literal +role="extension">.kwd</literal> at the end of your filename, &kword; +will do this for you.</para></tip> + +<note> +<para>&UNIX; filenames are more flexible than many other operating +systems. Filenames can:</para> + +<itemizedlist spacing="compact"> +<listitem><para>be of nearly any length</para></listitem> +<listitem><para>be any combination of upper and lowercase letters</para></listitem> +<listitem><para>include spaces and punctuation</para></listitem> +</itemizedlist> + +<para>Filenames should not:</para> + +<itemizedlist spacing="compact"> + +<listitem><para>begin with a space or period</para></listitem> +<listitem><para>end with a common file extension (<literal +role="extension">.ps</literal>,<literal +role="extension">.pdf</literal>,etc). </para> +</listitem> +</itemizedlist> +</note> + +<para>Once you have entered the correct information you can click on +<guibutton>Save</guibutton> to complete the save.</para> + +<para>&kword; does not report a successful save. Therefore, if the file +was saved without incident, &kword; will return you to editing your +document. If there is a problem with the save, an error box will +appear.</para> + +<note> +<para>&kword; will only allow you to save your file where you are +allowed to by the permissions listed by the operating system. If you try +to save outside that area, &kword; will report an error.</para> +</note> +</sect3> +</sect2> + +</sect1> + +<sect1 id="loading"> +<title>Retrieving a Saved Document</title> +<indexterm><primary>loading a &kword; file</primary></indexterm> +<para> +The <guimenuitem>Open...</guimenuitem> command can be invoked 4 ways: +</para> + +<itemizedlist> +<listitem> +<para>By clicking the <guilabel>Open Existing Document</guilabel> +tab when <link +linkend="new-doc">Opening a New Document</link></para> +</listitem> + +<listitem> +<para>By selecting <menuchoice> +<guimenu>File</guimenu><guimenuitem>Open...</guimenuitem></menuchoice> from +the menubar</para> +</listitem> + +<listitem> +<para>You can use the keyboard shortcut: +<keycombo>&Ctrl;<keycap>O</keycap></keycombo></para> +</listitem> + +<listitem> +<para>or by clicking <inlinemediaobject><imageobject><imagedata +fileref="fileopen.png" format="PNG"/></imageobject></inlinemediaobject> +on the toolbar.</para> +</listitem> +</itemizedlist> + +<para>Any of these methods results in the same action by &kword;.</para> +<sect2 id="command-open-dlg"> +<title>Using the dialog box</title> +<para>When trying to open a file, a dialog appears.</para> + +<screenshot> +<mediaobject> +<imageobject> +<imagedata fileref="opendlg.png" format="PNG"/></imageobject> +</mediaobject> +</screenshot> + +<para>For more information on using this dialog, see the section entitled +<link linkend="file-dialog">Using the file dialog</link>.</para> + +<para>Use this dialog to locate the document you want to load. Once located, click +once with the &LMB; on the filename. Once the filename is selected click <guibutton>OK</guibutton>. The file will be loaded.</para> + +<para>There is a <guibutton>Cancel</guibutton> button, if you click this +button, the load will be aborted.</para> +</sect2> +</sect1> + +<sect1 id="printing"> +<title>Printing A Document</title> +<indexterm><primary>printing a document</primary></indexterm> +<para>The <guimenuitem>Print...</guimenuitem> command can be invoked 3 ways:</para> + +<itemizedlist> +<listitem> +<para>By selecting <menuchoice> +<guimenu>File</guimenu><guimenuitem>Print...</guimenuitem></menuchoice> +from the menubar</para> +</listitem> +<listitem> +<para>You can use the keyboard shortcut: +<keycombo>&Ctrl;<keycap>P</keycap></keycombo></para> +</listitem> +<listitem> +<para>or by clicking <inlinemediaobject><imageobject><imagedata +fileref="fileprint.png" format="PNG"/></imageobject></inlinemediaobject> +on the toolbar.</para> +</listitem> +</itemizedlist> + +<para>No matter how you do this, the &kde; print dialog will +appear.</para> + +<screenshot> +<mediaobject> +<imageobject> +<imagedata fileref="pntdlg.png" format="PNG"/></imageobject> +</mediaobject> +</screenshot> + +<para>The top combo box labeled <guilabel>Name:</guilabel> shows the +currently selected printer. To configure this printer click on the +<guibutton>Properties</guibutton> button.</para> + +<para>To select a different printer, click on the combo box and +select the desired printer.</para> + +<para>If you want to print your output into a postscript file, to a PDF file, +a fax modem (to send it as a fax) or email the file as a PDF file, select +the appropriate option from the combo box labeled <guilabel>Name</guilabel>. Once that option has been selected, enter +the filename into the text box labled <guilabel>Output file:</guilabel>.</para> + +<para>The line labled <guilabel>State</guilabel> tells you if your printer is currently connected and if it is printing another page. You can not change any information on this line.</para> + +<para>The lines labled <guilabel>Type</guilabel> and <guilabel>Location</guilabel> tells you what type of printer is currently selected and where that printer is located. You can not change any information on these lines.</para> + + + +<para>The line labled <guilabel>Comment</guilabel> describes how +&kword; interacts with your computer (what driver and print system it is using). You can not change anything on this line. Complete setup of the &kde; +printing system is beyond the scope of this document. For more information see the &kde; +print web site at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para> + +<para>If you want to print all pages of your document and only one copy, you can click +<guibutton>Print</guibutton>. If you want to change the number of copies or only print selected +pages, click the <guibutton>Options >></guibutton> button.</para> + +<note><para>The <guibutton>System Options</guibutton> button allows a user to change the setup of the printers and &kde; print system. This is also beyond the scope of this manual. +If you need to make changes please refer to the &kde; print web site at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para></note> + +<note><para>Depending on which printing system your computer uses, you may find that you have +more printing options then those described below. What is described here, is available on +<emphasis>most</emphasis> systems.</para></note> + +<para>Once you click <guibutton>Options >></guibutton>, the dialog box changes to:</para> + +<screenshot> +<mediaobject> +<imageobject> +<imagedata fileref="pntdlg1.png" format="PNG"/></imageobject> +</mediaobject> +</screenshot> + +<para>Under <guilabel>Page Selection</guilabel>, you can select either +to print the whole document (select <guilabel>All</guilabel>), print the page the cursor is +located on (simply select <guilabel>Current</guilabel>), or print a range of pages. If you select the +<guilabel>Range</guilabel> option, enter your page range in the text box +provided. (Example: 3-13)</para> + +<para>In the combo box labeled <guilabel>Page set:</guilabel> you can tell &kword; to +print the <guilabel>Even Pages</guilabel>, the <guilabel>Odd Pages</guilabel> or +<guilabel>All Pages</guilabel>.</para> + +<para>In the box on the right labeled <guilabel>Copies:</guilabel>, you should set the number of copies +you want printed. You can either enter the number directly into the +box, or use the arrows to adjust the number. &kword; can print a maximum +of 999 copies at once.</para> + +<para>You can have &kde; collate your documents by clicking on the +<guilabel>Collate</guilabel> check box. If selected, &kde; will print +all of the pages for copy 1, then print all the pages for copy 2, &etc; +If not selected, &kde; will print all of the copies of the first page, +then all of the copies of the second page, &etc;</para> + +<para>You can also determine if the document is printed in forward order +(print first page first), or reverse order (print last page +first).</para> + +<para>If you click on <guibutton>Options <<</guibutton>, the print dialog will +compress down to the previous view.</para> + +<note><para>Depending on your systems setup, you may have additional options available to you. These options are discussed at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para></note> + +<para>When you are satisfied with your selections, you can click +<guibutton>OK</guibutton> to print.</para> + +<para>If you click on <guibutton>Cancel</guibutton>, the printing will +be aborted.</para> + +</sect1> + +</chapter> |